Category Archive 'Excel 2013'

One More Reason To Get Office365

Excel 2013, Google Cloud Spreadsheets

As many of you already know, I’m a big fan of moving my data and spreadsheets to the clouds. Over the past few months, I’ve been moving many of my invoices, tax documents and more into my Dropbox account which makes it easier to find, takes up less space in my house and is easy to get rid of when the time comes.

I’ve also started moving a lot of my life to cloud-based documents, either in Office2013 (for files that use macros, specific functions or add-ins such as ycharts. Thus, I now have files that:

-keep a live picture of my investment accounts
-list different things such as travel lists, things to do, etc
-files for work
-all pictures since I’ve moved to digital
-movies and music

As you can imagine, the cloud is becoming a big part of my life:) That is why I was THRILLED to see the latest change to the Office365 offering. The price remains the same but now comes with 1TB of free cloud-based storage.

1TB = 1000 GB

That is likely more than you’ll need for a long time. You could have hundreds of movies and still not come close to that limit. To give you an idea.

Dropbox charges $9.99/month for 100mb
Google Drive charges $9.99/month for 1TB
Office365/OneDrive charges $9.99/month for 1TB + Microsoft Office

It’s a pretty good deal (free trial from here) and no I’m not being paid by Microsoft to write about this haha:) Although if someone from MSFT wants to send me a check, I’d welcome that!

I’d be very cusious in hearing if you’ve started converting your files to cloud? The vast majority of the Excel users on this blog have not converted to Office365 so I’ll be interested to see if that changes over time.

Gathering Financial Data in Excel With YCharts

Excel 2013, Excel function tutorials

One of the most requested subjects on this blog is getting financial information into Excel. The easiest way of course is having a Bloomberg terminal which makes it possible to access a seemingly unlimited amount of data about the economy, publicly listed companies, indexes, etc. The possibilities are incredible. Think there is a drawback? Of course. Given it has a financial professional target audience, the cost is typically between $1000-3000/month depending on the type of service you have, if you’re getting live prices, etc. Yes you read that right, it’s per month.

It seemed incredible to me that no one was trying to disrupt this market no matter how complex it is. I have written a few times about how it’s possible to get some financial data from Google finance in Google docs, cloud-based spreadsheets:

Using Google Spreadsheets As An Alternative To Excel For Stock Prices And Information
Managing A Stock Or ETF Portfolio From Google Docs
How To Add Exchange Rates In Google Docs

There’s no doubt that those capabilities are very interesting and make it easy to track the value of a portfolio for example. What if you’re trying to do more though?

One clear candidate emerges: YCharts

Ycharts is a website where you can do a lot of what you’d do on a site like Yahoo finance or Google finance. You can build stock lists, look into a company’s financials, past statements, etc. The big difference is that if you join one of their paid memberships, you can get access to their very powerful excel plug-in. While not exactly Bloomberg, the possibilities with this spreadsheet are very very impressive. Look at how I’m using it personally:

I have a list of 300-400 stocks that are on my screener and represent potential purchases. I then have all of those stocks in a spreadsheet and look to get specific metrics such as market cap, price, dividend yield, P/E and some growth metrics with their custom formulas. For example, to get Blackrock’s dividend yield, I’d enter:


Every time I refresh my spreadsheet, I’ll get updated values. This is what this specific spreadsheet looks like:

They also provide templates that you can use to either look at many companies or at one in more details:

I’m guessing at this point i’ts starting to look like I was paid to write about this but I’m just a big fan of what they’re doing and have been a paying member for 6 months now.

Has anyone else given YCharts a try? If so, I’d love to get your thoughts.

How I send Outlook Email Through Excel

Excel 2013, Excel macros

One of the main things that I like to do when automating excel files is getting the whole process done. What do I mean? Not only creating a file and saving it to a drive, but also sending it out to the group that I need it to get to on a daily basis.

For example, I have this file that creates a list of tennis players:

Suppose that I run this file every day, save it to a drive and send it to 4-5 people? I can do all of that (more or less) from my excel file. How? By helping Microsoft Excel communicate with Outlook.

It’s similar to what you’d do when building any other macro. I personally use 2 different steps:

#1-Add the “standard” email funfction to my file. For this to be done, I always copy the same text to my files:

Then, I can simply ad the relevant code to my existing macros. Here is a simplified version that would send out a file:

It’s fairly straightforward and it works:) Once I click the button, an email shows up and I can simply press “send”

You can download the spreadsheet here!

Converting PDF’s to Excel

Excel 2013

Ahhh! I’ve personally been looking for this for a very long time. I have been working on a tennis website for years and always had a very big issue trying to convert pdf files where the tournament draws would be into excel files where my macro’s could help produce content. Basically, I would get a file like this:

Into an excel file. I personally tried at least 15 different solutions to do this, some that required payment and never had any luck in getting a good solution. Finally, I was directed to a program that worked out well. It’s not free but not very expensive either. You can try it here:

I get the following result:

Not bad right? This was done using the free trial version.


AverageIf Function Using Excel

Excel 2013, Excel function tutorials

I’ve heard from several of you that use Excel to manage large sets of data nad I know hata few of you must then get different metrics from that data depending on specific conditions. I’ve already covered Sumif quite a bit so today I thought I’d get into “averageif”. Let’s start with a large set of data:

This is an example of the top rankings in the WTA tennis tour. One typical thing that you could end up wanting to do is find information such as:

-What is the average # of tournaments that the top Russians have played compared with the top Americans. Here is How I would do it:

I’m certain that many of you can now imagine how this could be used.